Each primary school operates under the auspices of a Patron. The Archbishop of an Archdiocese or the Bishop of a Diocese is the recognised Patron of Catholic primary schools in his Archdiocese or Diocese. In that capacity, he has certain legal functions and responsibilities, particularly in relation to ethos, the appointment of the Board of Management, the appointment of staff, enrolment/admission policy, insurance and buildings.
St. Senan’s Education Office is the education secretariat for Catholic primary schools in the Archdiocese of Cashel & Emly and the Dioceses of Kerry, Killaloe and Limerick. The office assists the Patrons in the Archdiocese and the Dioceses in carrying out their functions and responsibilities under the Education Act, 1998 and provides governance support to Boards of Management of relevant schools.
In its role it is necessary for St. Senan’s Education Office to collect, process and retain certain personal data (including special category personal data).
We collect and process personal data about a number of categories of individual.
If you are a board member or manager of a Catholic primary school in the Archdiocese or one of the Dioceses, we collect and process the following information about you:
If you are a Principal, Teacher or SNA of a Catholic primary school we may collect and process the following information about you:
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If you are a parent or guardian of a child who attends a Catholic school in the Archdiocese or in one of the Dioceses, we may obtain and process the following information about you:
If you are an Independent Assessor, we may collect and process the following information about you:
If you are a third party who uses a school premises, we may collect and process the following information about you:
We must have a lawful basis for processing your information. This will vary according to the circumstances of how and why we have your information, examples include:
In particular, personal data is processed by St. Senan’s Education Office in connection with the discharge of the Patron’s functions under the Education Act, 1998, Department of Education Circulars, the Governance Manual for Primary Schools issued by the Department of Education every four years and other relevant legislation.
If you are a Board member/manager, we will use your personal data to:
If you are Principal, teacher or SNA involved in a recruitment process; we will use your data to:
If you are an Independent Assessor, we will use your data to:
If you are a parent or guardian, we will use your data to:
Your personal data is securely stored by St. Senan’s Education Office and access is restricted to a limited number of staff. Manual files are kept in locked filing cabinets in staff offices. There are no files in public areas. Although the office is a shared service office, the data controller of your personal data is the Archbishop or the Bishop of the Archdiocese/Diocese where your school is located.
If you are a chairperson of a Board of Management or a school manager, your name, contact details and the school of which you are chairperson/manager, will be shared with the Department of Education as required pursuant to the Governance Manual for Primary Schools.
If you are a Chairperson or Principal, your name, contact details and school will be shared with the Catholic Primary School Management Association (“CPSMA”).
If you are an Independent Assessor, your name and contact details will be shared with the Chairperson of any school where you are appointed as independent assessor.
If you are a teacher on a Diocesan teacher redeployment panel (both main and supplemental), your name, telephone number, email address, training college, last employing school and certain employment preferences (where indicated) will be circulated to schools with relevant vacancies.
Where permitted by law, we reserve the right to release personal data without your consent and without consulting you, including where we believe this is appropriate to comply with our legal obligations. For example, if you are subject to a safeguarding allegation, your personal data will be shared with appropriate Diocesan safeguarding personnel and may also be shared with TUSLA and/or the Gardaí.
We may share information with service providers but only when an appropriate service provider contract is in place.
The length for which we retain your data depends on the nature of the data.
Some personal data is only kept for a short period (e.g. We will destroy at the end of an academic year because it is no longer needed). This will generally apply to recruitment data.
Some personal data will be retained for a longer period (e.g. retained for the period of membership of a Board of Management) or for a period of 7 years (e.g. training records).
We securely store the name and contact details of Board of Management members indefinitely for safeguarding and archiving purposes.
You have a number of rights under data protection legislation. the GDPR and the Acts. These include the following: -
The above rights are subject to certain exceptions and may be restricted in certain circumstances.
Rights may only be exercised by the individual whose information is being held by the Diocese or with that individual’s express permission. We may request proof of identity for verification purposes before you can exercise any of these rights.
If you have any queries in relation to this notice or in relation to how your personal data is processed by the office, please contact using the contact information below or through or website.